What is Case Administration Software, and Do I Want It?

As somebody who works for a nonprofit or social services organization, you’ve probably realized that there’s an overwhelming number of software options for managing your shopper information. Do you need a case management system, or a client information management system? What about a apply or company management system? Are these all just completely different terms for the very same thing? Without a clear understanding of what you’re looking for, your software search will be very frustrating.

Keep reading to discover what case management software is, how it may also help your organization, and whether or not or not you really need it.

What’s Case Management Software?

Case administration software provides your organization with one central location to store and track all consumer data. This includes things like contact information, case notes, appointment scheduling and history, shopper communications, and billing.

What does Case Management Software Do?

The process of case administration involves loads of information collection. Case managers are often working with dozens of shoppers and accumulating data on hundreds of data points. It’s hard to keep track of this information without the help of a reliable software tool. Having all of your shopper information in one place makes it simple to visualize the data, create reports, and leverage the information you collect.

Case management software also makes collaboration between case workers easy. Anyone who’s part of a case may be given access to the information they need. Communications regarding a client can usually be despatched within the software and automatically hooked up to their case file. In some softwares, like Penelope, case workers may even send communications directly to their clients. Since these communications are despatched from within the system, they’re automatically tracked, so that you never have to fret that you just’re missing something.

One other main benefit of case administration software is that shopper progress and different metrics could be simply tracked and displayed utilizing various report types. This gives managers and different senior employees an summary of how the agency is performing and help to pinpoint where and the way operations may be made more efficient.

Do I Need Case Management Software?

In case you work for a human services or nonprofit organization that still uses paper as their major method for recording shopper information, the answer is “yes”.

Many organizations use a mix of fundamental software and paper to document shopper information, which makes it very troublesome to have full visibility into their data. Different organizations work with outdated or unsupported systems which provide them with only basic functionality and should stop them from producing the reports and insights they need. Deploying a complete software resolution would allow these organizations to improve the accuracy of their data, ensuring that every one staff have access to detailed and consistent shopper information.

Ask your self if your current process, whether you’re utilizing software or paper tracking, is assembly your needs. If not, it could be time for an upgrade. Change isn’t always simple, however it’s value it—especially when the payoff is a software system that will aid you improve the lives of your clients.

What to Look for in Case Administration Software

As we mentioned earlier, there are various case management software options out there, and it’s vital to find one which meets your company’s tracking, reporting, and communication needs. And while features are crucial to look at when deciding which system to decide on, there are many other inquiries to consider.

Does the provider offer quality, ongoing support?

Is it straightforward to retrieve and report on the data you accumulate?

Can the system be configured to fit your group’s unique wants?

Can you make minor system adjustments without having to go through the provider?

Can the software (and the provider) develop and adapt with your organization?

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